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There is a per-day, per-location rental charge for any and all audiovisual, sound, video, and lighting equipment for nonuniversity groups and events, even those cosponsored by the University. Unless the event is fully sponsored by the University, outside groups are charged for the regular rental and labor charges for any audiovisual needs.

Equipment that is moved from one location to another by the group will incur an additional rental charge. There may also be an additional labor charge, depending on the time frame of the event and the needs. Events scheduled at other times will incur an hourly labor charge. Events requiring a staff person to be on site will incur an hourly labor charge for the actual time, even during regular office hours. We offer many different types of equipment for special events and meetings. Our rental and labor charges are consistently lower than other local venues and suppliers. There is no minimum labor charge. Charges are based strictly on the actual time and number of personnel involved.

Sound Equipment Rental Prices
Public Address System — Built-In Auditorium/Ballroom/App. Rm./ EBG/King Gym ONLY $20.00
Public Address System — Special
(any location; includes 1 wired mic)
Public Address System — Portable
(any location; includes 1 wired mic; for small rooms)
Extra Wired Mic and Stand
Wireless Mic
Extra Speaker or Stage Monitor
Bullhorn $10.00
Lighting Equipment Rental Prices
Fixed Spotlight — Any location except Geary Auditorium
(does not include dimmer system) — Each
Special Lighting Package — Geary Auditorium Only
(includes dimmer system) — Each
Portable 6-Channel Dimmer System
Requires two 20 amp power circuits (spotlights additional)
Follow Spotlight — Geary Auditorium (only 1 available) $20.00
Follow Spotlight — Other location (only 1 available) $35.00
Audiovisual Equipment Rental Prices
Overhead Projector $10.00
Carousel Slide Projector $15.00
Stereo Compact Disc/Cassette Deck (requires sound system) $10.00
Boom Box (AM/FM/cassette/CD) $5.00
1/2" VHS VHS/DVD Deck (separate, no monitor) $10.00
1/2" VHS VHS/DVD Deck with 30" or 32" Color Monitor $35.00
1/2" VHS Camcorder (blank tapes additional) $35.00
1/2" S-VHS Camcorder (blank tapes additional) $50.00
MiniDV or 8mm Digital Camcorder (tape extra) $50.00
30" or 32" Color Television Monitor (separate) $20.00
LCD Video Projection System (computer, projector, VHS/DVD deck, speakers) $200.00
SMART Classroom (computer, projector, VHS/DVD deck, speakers) $200.00
Laptop Cart, per laptop $15.00
IP-Based Videoconferencing System (during regular office hours) $150.00
IP-Based Videoconferencing System (after regular office hours) $200.00
Portable Movie Screen (70" x 70") $2.50
Large Portable Movie Screen (6' x 8') $5.00
Large Portable Movie Screen (8' x 10') — Ballroom or Geary Auditorium only $10.00
Fast-Fold 10.5' x 14' Movie Screen $50.00
Projection Cart (separate) $2.50
Laser Pointer $3.00
Digital Still Camera $25.00
Labor Charges
Labor Per Person, Per Hour $15.00

Other Information

All equipment rental charges include a labor charge for a normal setup, if the event is scheduled during regular office hours (Mon–Fri, 8:30 a.m. – 5:00 p.m.). If an operator is requested or required, or the event is during the evening or on a weekend, an additional labor charge is automatically incurred at the prevailing hourly rate for the actual time and number of personnel involved.

All rental charges are per piece, per location, per day. The same equipment type in multiple locations is charged as separate uses. A last-minute request or change may be assessed a penalty fee, or may not be done at all, depending on the situation, equipment, and manpower availability. A multiuse discount may be granted for use of the same equipment over a long period of time or for regular customers. This is not automatic and will not apply in all cases.


For questions, requests, or problems, please contact 304-357-4788 (b), 304-357-4742 (fax), 550-8754 (UC emergencies only).

Thank you for your understanding and cooperation.

Note: Prices are subject to change without notice.