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Section Breaks

February 14, 2011 

Your Word documents are composed of sections, which you use to vary the layout. Insert Section Breaks to divide the document into sections, and then format each section the way you want. You can change the page orientation, margins, paragraph formatting, add columns, add or change page numbering and text in headers or footers, etc.

For example, you may have a chart that is landscape in layout, but your main document is oriented to be portrait. Insert a Section Break, change the page orientation, add your chart, and then insert another section break to change the page orientation back to portrait.

You can have a cover page with no numbering, a Table of Contents with roman numerals and the main document with regular page numbers, and different margins - all by using Section Breaks.

Click the Page Layout tab/ Page Setup group/ Breaks to open the dialog box. In the bottom half are the Section Breaks choices:

  1. Next Page inserts a new page with a new section.
  2. Continuous inserts a new section on the same page. (Useful for starting or ending columns)
  3. Even Page and Odd Page are used when you want the new section to begin on the next even or odd page. (An example would be at the beginning of each new chapter where you would want the first page to be on an odd page.)

Note: An important thing to remember about headers and footers in new sections is to make sure that Link to Previous is not highlighted if you want different text or page numbers in the header or footer in the new section. To change this, double-click in the header or footer and look in the Navigation group. Click on Link to Previous to turn it off.


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